§ 1:703. Supplemental provision.

(a)

Nothing contained in this part or in Louisiana Statutes shall prevent the city-parish from using their own regular maintenance employees from maintaining public properties; however, this shall not include the construction of buildings.

(b)

All purchases shall be based on suitable bid specifications prepared by the purchasing division, with the advice and assistance of the user agencies, to assure fair and competitive bidding.

(c)

All prices and conditions quoted or bid shall remain in effect for a period of at least sixty (60) calendar days. The city-parish reserves the right to increase quantities of materials and supplies as deemed necessary by the user agency. This provision is not considered to be in conflict with R.S. title 38, which only requires bids to be firm for thirty (30) days.

(d)

Where bids or informal quotations are received, the purchasing division, at its discretion, may use the same quoted price for additional purchases of the materials from the same vendor for the following twelve (12) months without securing additional bids or quotations, provided all purchases made from the original informal quotations do not exceed the sum of thirty thousand dollars ($30,000.00).

(e)

The purchasing division shall make a diligent effort to secure competitive quotations or bids where required. However, where sufficient bids or quotations are solicited, and no response is received from a vendor or a "no bid" is received, such responses shall be construed as quotations or bids for purposes of this part.

(f)

Upon the public opening of bids by the purchasing division, the bids shall be checked for irregularities, tabulated and forwarded to the appropriate user agency for review and recommendation. The bids received shall be available for public inspection but shall not be considered final until the contract award has been approved.

(g)

After approval of the award by the metropolitan council, the contract documents must be prepared within five (5) working days of the council approval; and the successful bidder on any public work shall be notified by the purchasing agent by certified mail that he has been awarded the contract. The contract must be executed and all required insurance, affidavits, and bonding must be completed within fifteen (15) calendar days after the receipt of notification as verified by the delivery date on the certified mail receipt or fifteen (15) calendar days from the date of first attempted delivery. Failure to execute the contract documents or to furnish other required information within the prescribed time shall result in automatic cancellation of the award and enforcement of the bid bond. The user agency shall refer the matter back to the metropolitan council for reconsideration in the event of such failure to execute the contract.

(h)

Quotations or bids received, not requiring a public bid opening, shall not be considered public record until the contract is awarded or the purchase order issued to the successful vendor.

(Ord. No. 16935, § 1, 11-28-18)