§ 1:490. Use of social security numbers.

(a)

Social Security numbers shall only be required and utilized by the city-parish government for law enforcement purposes, or to the extent mandated by state or federal law.

(b)

Any use of Social Security numbers by the city-parish government, other than as provided in this section, shall be eliminated within the next twelve (12) months and another form of identification shall be substituted therefore.

(c)

All documents containing Social Security numbers shall be shredded when no longer needed. Until such time as these documents are disposed of, they must be kept in a locked or secure environment at all times.

(d)

Social Security numbers shall never be given out by city-parish employees over the telephone. Proper documentation or a signed release must be on file before the city-parish can disseminate this information to inquiries.

(e)

Each department shall implement safeguards to protect Social Security information, including limiting access and practicing due diligence on employees who have access to such information.

(Ord. No. 12552, § 1, 1-22-03)